Desktop Safety Audits & More

Desktop Safety Audits

A question we get asked frequently is “How do you know if the prequalification information provided by contractors and suppliers is true and accurate?”
Other than the verifiable data (OSHA 300A forms, certificates of insurance, NCCI letters, etc.), we rely on the representations they make, as do all prequalification services. Most people are honest, but even so, they know if they’re caught lying they’ll be banned from working for that client. Self-interest is a powerful motivating force for doing the right thing!

However, companies often want to get a deeper look at the safety policies and procedures of their nested and large contractors, as they statistically pose the greatest risk and have the highest probability of having an incident due to the size and scope of their work.

There are several different approaches to getting a more in-depth look. The first involves requiring contractors to submit all their written safety programs for review to ensure that they’re “OSHA compliant” and contain the “correct” language. The problem with this approach is that there is a whole industry that sells technically compliant programs, so all a contractor has to do is use the search and replace tool to insert their company name to achieve instant compliance. Whether they train their workforce and enforce the specifics of those programs is an entirely separate issue that can’t be known by simply verifying the existence of the programs.

The second approach is to do a comprehensive field audit of all contractors. While providing the highest quality of information, it’s obviously very expensive and time-consuming. And auditing all contractors generates diminishing returns because it includes those that present minimal risk.

VERIFY has created a low cost, customizable approach to auditing that gives an in-depth and accurate view of a contractor’s safety practices. Our matrix approach helps clients determine which type of work and which contractors pose the greatest risk. Utilizing our matrix, they can then prioritize audits based on risk, contractor type, work schedule and other factors (including cost) to create a totally customizable program.

An audit can include review of a contractor's:
  • Written programs
  • Training material
  • Training documentation
  • In-field training
  • Field audits
  • Disciplinary procedures
  • And more

An added benefit is that the contractors find our approach to be minimally intrusive and actually helpful in improving their safety & health program. We actually receive calls and notes thanking us for helping them do a better job.

For more information, complete the Contact Us form on this page, or call (800) 651-7180.

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